Title:  Transit Accounts Reconciliation Officer Grade E1

Overall Objective

To perform transaction-level reconciliations by verifying and matching financial entries, identifying and following up on discrepancies, and maintaining clear documentation for audit and review. The role contributes to data accuracy and timely reporting within the reconciliation function

Main Responsibilities

• Performing daily, weekly, and monthly reconciliations of bank accounts, revenue collections, and control accounts.
• Matching transactions between source systems (e.g., e-payment platform, ERP, cashbook, or bank statements) to ensure completeness and accuracy.
• Identifying, investigate, and document all reconciling items or variances.
• Tracing causes of discrepancies and follow up with relevant stakeholders such as banks, revenue sections, and treasury for correction.
• Preparing clear explanations for unresolved items and escalate complex or aged variances to the Team Leader.
• Maintaining accurate and organized reconciliation working papers, supporting documents, and reference files.
• Ensuring all reconciliations are properly signed, dated, and filed for audit and management review.
• Updating reconciliation logs and status trackers consistently.
• Preparing and submit daily or periodic reconciliation reports to the Team Leader.
• Communicating issues identified during reconciliation promptly and propose corrective actions.
• Supporting audit requests by providing detailed schedules and documentation as required
• Adhering to accounting and reconciliation policies, internal controls, and standard operating procedures.
• Ensuring data accuracy and confidentiality in handling financial information.
• Participating in reviews and audits, implementing recommendations to strengthen controls.
• Collaborating with colleagues to ensure consistent reconciliation standards and knowledge sharing.

Qualification and Experience

• Bachelor of Accountancy Degree or equivalent from a recognized university/College plus some subjects towards completion of professional accountancy qualification such as ACCA or CIMA
• At least 1 year of experience in similar role or external auditing

Attributes and Competencies

• Demonstrate a strong understanding of accounting principles, ledger structures, and reconciliation procedures to ensure accurate financial reporting and control
• Take ownership of assigned reconciliations, identifies potential issues early, and suggests practical solutions without waiting for supervision
• Effective use of SAP (or other ERP systems) to extract, review, and reconcile financial data
• Ability to Use advanced Excel tools such as formulas, PivotTables, and Power Query to analyze, match, and summarize large data sets accurately.
• Strong communication and interpersonal skills
• Ability to apply logical and systematic approaches to identify the root cause of discrepancies and propose corrective actions to ensure reconciliation accuracy
• Team player